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Procedure for Requesting Accommodations

1. Fill Out the Application

   Register in the Accommodation Information Management (AIM) system. . (Despite the title, this form is also used for emotional support and service animal accommodations.)

2. Upload Documentation

   Meal Plan

   Communicate with Ken Clemens, the General Manager for Bon Appétit, about options for addressing dietary needs. Ken works with many students to identify options that meet their dietary needs. If that is not possible, he will communicate with DAS about Bon Appétit’s limitations. Contact Ken at kclemens@georgefox.edu or (503) 554-2500. 

    It is rare that Bon Appétit is unable to meet a student's needs and DAS approves a full exemption to the meal plan. In some instances a reduced meal plan is suitable. With that said, each application is looked at individually, recognizing unique circumstances for each student. 

    If, after communicating with Bon Appétit, a student wants to proceed with a meal plan accommodation request, they can upload documentation with their application or email it to das@georgefox.edu. NOTE: DAS cannot make a determination until documentation is submitted from an appropriate provider.

   Ask your provider to complete the or write a letter to address your request. If your provider prefers to write a letter, the document should include the disability/medical/mental health diagnosis and detailed accommodation recommendations. Those recommendations should focus on necessary environmental or dietary needs, not specific locations. For example, a provider might indicate you need a location where you can access a kitchen, not that you need housing in specific campus apartments.

   Housing

   If your provider prefers to write a letter, the document should include the disability/medical/mental health diagnosis and detailed accommodation recommendations. Those recommendations should focus on necessary environmental or dietary needs, not specific locations. For example, a provider might indicate you need a location where you can access a kitchen, not that you need housing in specific campus apartments. NOTE: We cannot make a determination until we have documentation from an appropriate provider.

   Emotional Support Animal

   Students requesting an emotional support animal in campus housing must provide all the documentation listed below: 

   • Photo of animal and its crate/home

   Service Animal

   Students requesting a service animal in campus housing must provide all the documentation listed below:

   • Photo of animal and its crate/home
   • A must be submitted before an animal will be allowed in campus housing 

   More than one of these accommodations

   The Housing Application can be completed a single time by students requesting more than one type of housing or meal plan accommodation. See the categories above for the documentation needed for each type of accommodation, and submit with your application. Please note that provider documentation that is applicable to one accommodation request may not be sufficient to support a different request.

3. Meet with DAS Staff

   a meeting with Disability & Accessibility Services (DAS) over Zoom or in person. DAS will discuss if more information is needed. Please note that everyone requesting an ESA in campus housing must have an interview with DAS.

4. Contact the Office of University Housing

   Upon approval of your housing request by Disability & Accessibility Services, communicate with the Office of University Housing (housing@georgefox.edu) to discuss specific accommodation arrangements.

   Upon approval of ESA through DAS, you MUST receive housing approval before moving your ESA into your room or you risk fines from housing